The Hotel PM program comes with a set of predefined maintenance tasks. This tasks have been developed in conjunction with our existing clients. However, they are only recommended minimums. The actual maintenance tasks for any specific hotel may differ from these standards. We highly recommend that you take the time to print and review the standards before you begin scheduling maintenance for your hotel equipment.
You can print a copy of the Standard Maintenance Tasks using these simple steps. Begin by selecting Data form the MenuBar. Then select Print and Maintenance Tasks List, see left hand figure. This will open the complete list of Maintenance Tasks in a Print Preview window, right hand figure. Click the small printer icon found near the top of the Print Preview screen to send a copy to your printer.
The Maintenance Tasks are arranged alphabetically by Category and then by Subcategory within each category. Maintenance practices defer from hotel to hotel. What may be down by the hotel staff in one situation is done my and outside contractor at another. We have also found that maintenance of "Life Safety" and "Food Preparation" equipment are generally subject to local building and health codes. These items, if the exist, in your hotel should be checked to see that the necessary regulations are being followed.
The Hotel PM program can be used as a effective tool form scheduling and recording maintenance down by your staff and by outside contractors. The maintenance tasks can be easily customized to meet the needs of each hotel. To modify the Maintenance Tasks follow these simply instructions. From the MenuBar select Data, then select Maintenance Tasks. The Maintenance Task List will be displayed. Click on the desired task in the list and click the Edit button to open the detail window for that task.
From the detail window you can modify everything associated with the selected Maintenance Task. Our recommendation is that you change only the Instructions and the Service Time associated with the task. This is because the equipment in the hotel is associated with the maintenance tasks by the category, subcategory and frequency. When any of these three items is changed in a maintenance task the association to the equipment is broken and must be re-established for each individual piece of equipment.
New Maintenance Tasks can be entered by clicking the Add button at the bottom of the Maintenance Task List screen. In naming the pre-defined tasks we have tried to use a standard prefix to identify the category and subcategory the task applies to and then appended a three digit number to indicate the frequency. You can establish any naming convention that is meaningful to you. Doing so will make the process of associating tasks with equipment easier in the long run. It also provides an good visual check to see if the correct tasks have been assigned to any particular piece of equipment.
For additional information on Maintenance Tasks see Maintenance Tasks under the Data Menu in the command section of this User Guide.