Assigning Contractors and Staff members to specific hotels. The Hotel PM system can support the maintenance of multiple hotels from a central location. In such cases it is generally useful to break the Staff or Contractor list into sub lists for each hotel. This simplifies selection of staff when assigning them to work orders and can avoid mis assignments when different contractors are used for each hotel. This operation is accomplished from the Hotel List by clicking on the Contractor button.
(This operation is only necessary when managing multiple hotels from a central location. For single hotel usage all staff and contractors are automatically made available to the hotel.)
Staff memebrs and contractors must be added to the Staff List before they can be assigned to a hotel. See the Staff List commands under the Data Menu for information on creating the Staff List. Any time staff memebrs or contractors are added to the master staff list you will need to return to the Hotel List and assign them to specific hotels before thay become available to the work order system for maintenance and service calls.
Begin by selecting a hotel from the Hotel List. After you click on the Contractor button the Staff Assignment window will appear for the currently selected hotel. This window contains two lists. On the right side of the screen are all of the staff members currently assigned to this hotel. On teh left side are the remaining staff members. between the two list are four buttons.
These buttons allow you to move Contractors or Staff members from one list to the other. The Assign> will move a selected contractor from master list on the left to the hotel list on the right. The <Remove button moves a Staff member from the hotel list back to the master list. The Assign All>> and <<Remove All buttons are similar but will move all of the names from one list to the other.
To assign an individual staff member or contractor to a hotle click on the name in the left hand list. The name will be hightlight similar to the left hand figure below. Then click the Assign> button to transfer that contractor to the hotel list on the right side of the screen, see the right hand figure below.
The final step in Contractor Assignment is to click the Save button on the bottom left of the window. Now the Contractor list for the hotel is ready and you are returned to the Hotel List. To ignore changes in the assigned contractors click the Cancel button at the bottom of the window. See the Printing Data command under the Data Menu to obtain acomplete list of contractors assigned to each hotel in your database.
