Three types of Weekly Reports are provided, shown below, by the Hotel PM system. For each Weekly report a Reference Date is specified. The reference date is used to identify the Monday of the desired week. IF the date you select is not a Monday the system will adjust it to the closest Monday. In addition a warning is issued to let you know that the reference date was adjusted. Weekly Reports provide three options that determine the type of request to include, how the requests will be grouped and the format that is used to print the requests.
The Include options allow you to select the type of request that is included in the report. Requests can be Grouped in one of four ways to make the report easy to interpet. The default is to group the requests by Hotel. Alternately you can have the requests grouped by Engineer, that is staff member or contractor. Preventive maintenace requests can be grouped by Equipment or Room number. Finally the requests can be ordered by request number.
The Format option controls the level of detail that is included in the report. Hotel PM provides four levels of detail from Full to Quick. Full prints each request on its own page, for room maintenance this will include the complete room checklist. When short is selected three requests are printed per page. Brief and Quick provide reduced levels of detail about each request. With Brief you will see about ten requests per page, while Quick prints about 20 requests per page.
Once you have selected the options for your desired report click the Print button to produce a preview of your report. With all reports the preview window, shown at the left, can be sized to provide better on screen viewing. The magnifying glass toggles between zoom in and zoom out modes. The printer will open a print dialog to send all or oart of the report to a printer.
The figures below show the Brief and the Quick formats for a Weekly Report.
Upon closing the report preview window you will be returned to the Weekly Report Options screen. From this window you can change any or all of the report parameters and produce a new report. The basic report category selected from the Report Menu will remain the same until you return to the main Hotel PM screen.